Showtex

A Testimonial To Our Services

“HR Pay Solutions helped increase overall productivity by up to 24%”

Showtex Australia is a branch of Showtex Belgium and is a worldwide leader in inventing, manufacturing, selling, and installing the most innovative flame-retardant curtain fabrics, tracks, and motion control systems for achieving the creative vision of event and entertainment professionals.

Alan Scoley is the managing director here at Showtex Australia managing operations. He required a service that can manage his entire employee life cycle. “One of the reasons that we wanted something like HR Pay Solutions was to be have a company that can manage Showtex Australia’s time and attendance, payroll and HR requirements without the need to go to separate providers”, Says Alan. “We wanted a one stop shop”.

The Benefits

Accurate facial recognition time & attendance package

According to Alan, one of the main benefits of outsourcing to HR Pay Solutions was the ability to save time spent on Payroll and Human Resources to gain more efficient use of our existing management resources. We also needed to ensure Showtex Australia was compliant and in line with its Global requirements. Even though Alan did not take care of the payroll himself, he still noticed the many benefits of outsourcing payroll to HR Pay Solutions.

“The implementation was simple and straightforward – a number of forms were completed and employee details provided. It was a breeze,” explains Alan.

Great Service

Alan explains that the solution provided by HR Pay Solutions has assisted with Showtex Australia with error reduction, time savings and cost cutting. Through HR Pay Solution’s software and services, ShowTex is able to ensure they their compliance requirements while increasing productivity.

Alan believes the service his business receives from HR Pay Solutions is the reason for the strong relationship between the two companies. “I always get very personal service. My consultant always processes my payroll on time and accurately. The communication between Showtex Australia and HR Pay Solutions is very good and that’s important.”

“Furthermore we can review individual productivity with a quick comparison between individual labour costs and sales.” Alan suggests HR Pay Solutions also aids in keeping Showtex employees happy. “Staff are more confident about an external specialist doing the calculations. HR Pay Solutions also understand our confidentiality and security requirements, down to the way the payslips are provided.”

How we can help

HR and Payroll Experts Working As An Extension Of Your Business

We believe that Outsource providers and in-house payroll representatives should understand how payroll works and calculations are made to therefore ensure accurate input of data and compliance is achieved. HR Pay Solutions has worked with a wide array of Australian businesses across many industries and helped them achieve operational excellence and compliance. We are a Government licensed Payroll provider and our staff possess over 15 years in this field with the “know how” to deal with your requirements.

We provide our customers with a platform and services to mitigate compliance risk, deliver business insight and gain operational efficiencies. From software to outsourcing solutions, organisations of all sizes can take advantage of HR Pay Solutions deep expertise to free their team resources and help them focus on driving greater business results.

Information provided in this blog is not legal advice and should not be relied upon.

Yorgum

A Testimonial To Our Services

Yorgum Aboriginal Corporation is an Aboriginal Community Controlled, not for profit organisation providing community-based healing, counselling, support and referral services to all Indigenous people based in Perth . Yorgum’s vision is to provide a nurturing and safe place that promotes the strength and resilience of Aboriginal people through culturally appropriate healing.

Seamlessly manage multiple locations all from one platform

Dion Storey, Corporate Services Manager at Yorgum Aboriginal Corporation, has been with Yorgum for over three years and is responsible for the management of Human Resources and other business functions. With over 4 locations across WA, Yorgum Aboriginal Corporation possesses a high-functioning team, working with the public sector to provide culturally secure, trauma-informed services.

“Yorgum is in the not-for profit sector and we need to ensure our staff are able to effectively assist their clients,” Dion explains. “One of the reasons Yorgum required something like HR Pay Solutions was to be able to better manage our HR and Payroll Processes accurately and efficiently”, explains Dion.

What Payroll Solution was Used Previously

Yorgum Aboriginal Corporation migrated to HR Pay Solutions in May 2019. Previously, the payroll was completed internally via MYOB Account Right Live and a separate time and attendance system. The main issue with this was the time required by Yorgum staff to manage time and attendance and process the payroll.

HR Pay Solutions provided Yorgum with one software that manages onboarding, time and attendance, payroll and human resources.

Why The Switch

Yorgum Aboriginal Corporation underwent a rigorous process when evaluating their payroll options with three key assessment criteria:

Efficient labour and cost centre management

1. Ability to cost labour directly to jobs and cost centres within Yorgum

2. A system that would integrate as seamlessly as possible to the general ledger format used with Yorgum’s internal accounting system

3. Good value for money (considering the initial and recurring costs associated with the solution)

The Benefits

Savings in time – “We have saved over 3 hours a week on HR and Payroll related tasks,” Dion says.

Error reduction – Dion explains that the solution provided by HR Pay Solutions has assisted with Yorgum error reduction. “Yorgum has a complicated Industrial Relations systems and HR Pay Solutions is able to deliver. Through their software and services, Yorgum is able to ensure they meet their compliance requirements”.

A system working seamlessly with your business

Increased employee satisfaction – Dion says that, “The HR Pay Solution’s app and the Employee Self-Service (ESS) function has been well received by all Yorgum employees. They can see what leave they have owed and so on. Staff can jump in at any point in time. I think staff find it much easier to plan their leave when they know how much they can apply for. They can look at the calendar as they go.”

Ease of use – “I think most people find the HR Pay Solutions software easy to use. Yorgum Staff can go into the app and have a look at their own payslips and leave balances online.”

Reporting – Being able to see electronic HR document acknowledgement, leave reports and the like is really handy,” Dion says. Dion explains that “the HR Pay Solutions system provides advanced reporting that has actually improved how Yorgum manages costs and staff”.

Onboarding – Dion commented that, “the onboarding process is great, and employees have further commented that the HR Pay Solutions process is responsive, informative and easy”.

Compliance – “HR Pay Solution’s Human Resource services has assisted with legislative compliance requirements, specifically in relation to employment contracts, policies and procedures,” Dion explains.

How we can help

HR and Payroll Experts Working As An Extension Of Your Business

We believe that Outsource providers and in-house payroll representatives should understand how payroll works and calculations are made to therefore ensure accurate input of data and compliance is achieved. HR Pay Solutions has worked with a wide array of Australian businesses across many industries and helped them achieve operational excellence and compliance. We are a Government licensed Payroll provider and our staff possess over 15 years in this field with the “know how” to deal with your requirements.

We provide our customers with a platform and services to mitigate compliance risk, deliver business insight and gain operational efficiencies. From software to outsourcing solutions, organisations of all sizes can take advantage of HR Pay Solutions deep expertise to free their team resources and help them focus on driving greater business results.

Information provided in this blog is not legal advice and should not be relied upon.

The importance of paying employees correctly!

Sun glass hut to back pay part time staff 2.3 million

Bunnings underpaid staff super for almost 10 years

Ensure your business

pays correclty

If you run a business, you have to pay your employees and ensure it is done correctly. It’s that simple. Your payroll staff are human, so mistakes are likely to occur from time to time. However, habitual errors may foster mistrust in your employees and cause them to file a complaint against your business with the ATO and the Fair Work Commission.

Under Federal and State Laws, you must compensate your employees by the established payday and as per legal requirements, so if you make payroll errors, resolve them promptly and effectively. For best results, employ knowledgeable and reliable Government Licensed payroll companies and use up to date and accurate software to process payroll, super and meet Government reporting obligations.

How you decide to pay is complicated. There are seemingly endless payroll solutions and services out there for all types of businesses. From comprehensive solutions such as outsourcing to in-house payroll software providers, it’s hard to figure out what’s right for your business. Processing payroll by yourself can be difficult, and if it’s something you’re doing for the first time, it’s crucial that you consult with an expert before you get started. The challenge with processing your own payroll comes with what you may miss – if there are deductions or tax-related issues that you file incorrectly, you can expose your business to serious liability.

What to look out for

Failure to comply

will result in fines

When managing payroll, you must record, track and monitor your company’s payroll expenses. Your system must be able to accurately track all wages and salaries paid, allowances, deductions and other requirements thus ensuring compliance is met.

Fair Work states that you must pay your employees the required minimum wage for their time worked. The modern awards are in place to ensure areas such as overtime, allowances, termination payments etc are paid correctly. Failure to compensate employees and pay applicable taxes / super according to federal and state law may lead to audits and penalties from the ATO and Fair Work.

When it comes to reporting, businesses should ensure they understand their obligations. Single Touch Payroll, Tax File Declaration, PAYG and Payroll Tax are some of the few reporting requirements businesses need to make in terms of Payroll.

HR Pay Solutions can provide your business with expert knowledge in the payroll field ensuring your business pays employees correctly. When assessing your payroll situation, we recommend the following:

• If you are aiming to manage payroll in-house, you use the right software to ensure your business is paying employees correctly.
• If you are aiming to outsource, use Government registered payroll providers who are experts in their fields.

Why do you need outsource?

Outsourcing will

ensure compliance

Not every company has the budget to hire staff as and when they need them. For any company, outsourcing can help keep costs low. With outsourcing, you only need to pay for the services you require, unlike a permanent employee, who requires payment, regardless of whether they’re constantly working or whether it’s tasks that only needs doing every so often. It makes sense that outsourcing is probably going to be a better option.

Outsourced payroll services can be relied on to maintain a consistent approach to payroll management and ensure compliance is met, while keeping costs low. In summary, outsourcing achieves three main goals:

• Frees up time and resources therefore allowing a greater focus on core business activities.
• A reduction in costs and risks.
• Gives your business access to better technology and expertise

The importance of using the right payroll system

Payroll is directly associated with employee compensation. If the system you use to process your payroll has a weakness, it could affect accuracy. Payroll involves more than simply compensating your employees for time worked, and inaccuracy may lead to severe consequences.

It’s easy to pay employees once a job is completed, however having a proper system in place mitigates risk and vastly improves your business operations.

It may sound counter-intuitive, but payroll systems aren’t just about paying employees. Payroll processing is a detailed documentation system that tracks who is working for your company, how long they’ve worked for you and how much money you’re spending on labor. Terms like “payroll processing” and “payroll system” can make this sound complicated, but it’s actually quite simple. If you work with a payroll provider, your “system” will be automatically set up through the company. If you’re on your own, you’ll have to set up your own system.

HR Pay Solutions can provide your business with a leading cloud payroll software that ensures you remain complaint with payroll practices and legal requirements. Our software is customised to your business requirements thus ensuring compliance is met.

How we can help

We believe that Outsource providers and or in-house payroll representatives should understand how payroll works, calculations are made, not only to ensure accurate input and compliance, but also so you can explain to employees how their pay is calculated.

HR Pay Solutions has worked with a wide array of Australian businesses across many industries. We are a Government licensed Payroll provider and can assist your business with all payroll services. Our staff possess over 15 years in this field and have the “know how” on how to deal your payroll requirement.

We provide our customers with a platform and services to mitigate compliance risk, deliver business insight and gain operational efficiencies. From software to outsourcing solutions, organisations of all sizes take advantage of HR Pay Solutions deep expertise to free their team resources and help them focus on driving greater business results.

Information provided in this blog is not legal advice and should not be relied upon.

Common Payroll Mistakes!

Payroll is

Always Changing

Throughout my time in HR, I’ve come across many scenarios that led to the lawful dismissal of employees due to misconduct, harassment, bullying, theft and many other reasons.

Consider these points the next time you conduct a payroll health check

Tips

Classification

Employees must be classified correctly. When an employee is incorrectly classified, your business may be subject to audits, significant penalties and lawsuits.

Protect yourself and the Company

Outsource to a Licensed Provider, understand the guidelines, or undergo professional training, to make sure you understand and correctly apply the rules when paying employees and meeting your payroll obligations

Garnishments

Garnishments and child support orders can be difficult to implement, especially when employees have multiple wage garnishment orders. You are responsible for tracking and prioritising each employee’s wage attachments.

Payroll Software

We at HR Pay Solutions believe that Outsource providers and or in-house payroll representatives should understand how calculations are made, not only to ensure accurate input and compliance, but also so you can explain to employees how their pay is calculated.

Reporting

Single Touch Payroll, Tax File Declrations, PAYG and Payroll Tax are some of the few reporting requirements businesses need to make in terms of Payroll. When it comes to reporting, businesses should ensure they understand their obligations

How can we Help

Our staff possess over 15 years experience in Payroll and Human Resources and we can provide your business with managing payroll.

Outsource your HR and Payroll to us and focus on what really matters, your business!

A Testimonial To Our Services:

Designer Transport

Designer Transport is the brain child of an experienced management and furniture transport team. With years of knowledge and engagement in the niche market of high-end furniture logistics, transport, warehousing and labour hire.

By outsourcing to HR Pay Solutions we no longer need to focus on the administration of HR and Payroll. We can place more focus on the business. This reallocation allows our business to work smarter rather than just harder”. Sarah Z, National HR and Payroll Manager

The benefits

Let us manage your

HR and Payroll

According to Sarah, one of the main benefits of outsourcing to HR Pay Solutions was the ability to save time spent on payroll and gain more efficient use of our existing management resources”

With many medium to large enterprises, it is the case of where you spend your limited resources. Often it is determined that outsourcing aspects of your business to experts, frees key staff member time to focus on managing the business.

Cost cutting and time saving

Let us manage your

HR and Payroll

“Prior to engaging HR Pay Solutions, we had three members within our HR and Payroll team. By outsourcing our payroll and gaining an efficient HR system, at a competitive price, we were able to completely reduce one headcount and reduce another headcount to part time,” says Sarah.

HR Pay Solutions provided our warehouse facilities with state-of-the-art Facial Recognition time and attendance and payroll software. They also provided our on-road employees with a Geo Location Enabled app that enables them to clock in and out on the road.”

“Further to this, I am now able to focus of what I love doing best, Human Resources and Business Strategy.”

How can we help

We are a Licensed Payroll Provider that provides businesses with Employment life-cycle services spanning Payroll advice & outsourcing, Human Resources advice & outsourcing as well as Safety documentation all through our cloud based customised software solution.

Outsource your HR and Payroll to us and focus on what really matters, your business!

A Testimonial To Our Services:

Smiles On Chapel

Save time by

Outsourcing your

HR and Payroll

“If I had to process the payroll and calculate superannuation contributions myself, it would easily take me an entire day. Why spend my valuable time when I could hand it over to payroll experts and spend 15 minutes every fortnight”. Aiman, Managing Director

Smiles on Chapel is family focused dental practice. Aiman’s vision was to create an environment in which the best possible dental care for children and adults can be offered.

The management team at Smiles on Chapel appreciate the advice and information provided by HR Pay Solutions and use it as a reference if employees have any payroll related questions. “It is so easy to make a payroll mistake and it could take me forever to resolve it. The payroll services, advice and information I receive from HR Pay Solutions sets my mind at ease

Compliance

Let us manage your

HR and Payroll

and keep your

business compliant

“Because I use HR Pay Solutions, I know all my HR and Payroll processes remain compliant,” says Aiman. “There are so many complications and changes and I don’t have time to worry about them. These are not my area of expertise and HR Pay Solutions keeps me educated and informed about these changes and lets me focus on growing my business.”

“All new employees recieve up to date employment contracts, their policies and procedures and are always paid accurately and on time. They receive their payslips every pay run and their leave is automatically tracked. I use the payroll reports provided by HR Pay Solutions to help me manage my labour better and I even use HR Pay Solutions Payroll Software to remind me of my employees’ birthdays, which promotes a positive work place.” Says Aiman. “When I need assistance, I know that help is only a phone call away.”

How can we Help

We are a Licensed Payroll Provider that provides businesses with Employment life-cycle services spanning Payroll advice & outsourcing, Human Resources advice & outsourcing as well as Safety documentation all through our cloud based customised software solution.

Outsource your HR and Payroll to us and focus on what really matters, your business!